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A board meeting is a formal gathering which brings together the leaders of an organisation to discuss governance and oversight, as well as decision-making. These meetings can be scheduled regularly (such as monthly or quarterly) or on a whim, according to the urgency of the issue.

A well-structured meeting agenda ensures that the boardroom meeting runs smoothly, and that the most important issues are discussed within the time frame available. It’s also crucial to keep the minutes of the meeting concise and clear, so that any board member can look them up later or pass to other stakeholders.

The most productive meetings end with a checklist that lists following-up actions and tasks for the board between meetings. Boardable’s Minutes Maker allows you to quickly create and publish your board’s meeting notes for distribution. The Task Manager lets you assign specific tasks to board members. Distribute minutes as fast as you can, at least one week after the next meeting. This will ensure that all attendees know their duties and responsibilities.

It is essential to create an environment of respect and collaboration. Encourage different viewpoints and use the communication tools of the board portal to promote active listening.

It is also beneficial to organize regular informal meetings outside of the boardroom in order to foster camaraderie and more natural conversation during your formal meetings. This is particularly beneficial if your company has an international presence, in which case you can take the board members to operational sites and observe how things go in the field. This will help the board become more involved in the business and increase the profits.